License Management

License management in Vectense Platform controls feature access, usage limits, and compliance requirements for your deployment.

Overview

License management provides:

Feature Control: Enable and disable platform features based on license
Usage Monitoring: Track usage against license limits and quotas
Compliance Assurance: Ensure compliance with license terms and conditions
Cost Management: Understand and optimize licensing costs
Renewal Planning: Plan for license renewals and upgrades

License Types

Trial License

Purpose and Scope

Evaluation Period: Time-limited license for platform evaluation
Feature Access: Access to core features with some limitations
Usage Limits: Restricted number of users, workflows, and processing capacity
No Production Use: Intended for testing and evaluation only

Limitations

Time Limit: Typically 30-90 days evaluation period
User Limits: Limited number of concurrent users
Processing Limits: Restricted AI model usage and processing capacity
Support Level: Basic support during evaluation period

Upgrade Path

Easy Transition: Simple upgrade to production license
Data Preservation: All evaluation data preserved during upgrade
Configuration Continuity: Settings and configurations maintained
Seamless Experience: No disruption to ongoing work

Standard License

Production Use

Full Feature Access: Access to all standard platform features
Production Ready: Suitable for production environments
Commercial Use: Licensed for commercial and business use
Regular Updates: Access to platform updates and improvements

Usage Limits

User Capacity: Defined number of concurrent users
Processing Quotas: Limits on AI model usage and processing
Storage Limits: Defined storage capacity for data and content
Workspace Limits: Maximum number of workspaces allowed

Support Included

Technical Support: Access to technical support resources
Documentation: Complete documentation and guides
Community Access: Access to user community and forums
Update Support: Support for platform updates and maintenance

Enterprise License

Advanced Features

Enterprise Features: Access to advanced enterprise-only features
Advanced Security: Enhanced security and compliance features
High Availability: Support for high availability deployments
Advanced Analytics: Comprehensive analytics and reporting

Custom Terms

Flexible Limits: Customizable user and usage limits
Volume Pricing: Volume-based pricing for large deployments
Custom Terms: Negotiable terms and conditions
Service Level Agreements: Defined SLAs for support and availability

Premium Support

Priority Support: Priority access to technical support
Dedicated Support: Dedicated support resources
Professional Services: Access to professional services and consulting
Training Services: Comprehensive training programs

License Installation and Activation

License File Installation

Obtaining License File

Purchase or Request: Purchase license or request trial from vendor
License Generation: Vendor generates license file for your installation
Secure Delivery: License file delivered via secure channel
Installation ID: License tied to specific installation identifier

Installation Process

Access License Management: Navigate to Admin → License Management
Upload License File: Select and upload license file (.lic format)
Validation: System validates license authenticity and compatibility
Activation: License features are activated immediately
Confirmation: Receive confirmation of successful license installation

License Validation

Authenticity Check: Verify license is genuine and unmodified
Compatibility Check: Ensure license is compatible with platform version
Installation Match: Verify license matches installation ID
Expiration Check: Validate license is within valid date range

License Configuration

Feature Activation

Automatic Activation: Licensed features are automatically enabled
Feature Discovery: New features become available in interface
Permission Updates: User permissions updated based on license
Configuration Options: New configuration options become available

Usage Quota Setup

User Limits: Configure maximum number of concurrent users
Processing Quotas: Set limits on AI model usage and processing
Storage Quotas: Configure storage limits and policies
Workspace Limits: Set maximum number of workspaces

Compliance Configuration

Audit Logging: Enable required audit logging for compliance
Data Retention: Configure data retention policies
Security Settings: Enable required security features
Reporting Setup: Configure compliance reporting

License Monitoring

Usage Tracking

User Usage

Active Users: Track number of active users over time
User Growth: Monitor user growth trends
Peak Usage: Identify peak usage periods
License Utilization: Calculate percentage of license capacity used

Resource Usage

AI Model Usage: Track AI model processing and token consumption
Storage Usage: Monitor data storage consumption
Processing Usage: Track workflow executions and processing time
Feature Usage: Analyze which features are most utilized

Quota Monitoring

Quota Alerts: Alerts when approaching usage limits
Threshold Monitoring: Monitor usage against defined thresholds
Trend Analysis: Analyze usage trends for capacity planning
Overflow Protection: Prevent usage from exceeding license limits

License Status Monitoring

License Health

Expiration Tracking: Monitor license expiration dates
Validation Status: Ensure license remains valid and authentic
Feature Availability: Verify all licensed features are available
Compliance Status: Monitor compliance with license terms

Alert System

Expiration Alerts: Advance warning of license expiration
Usage Alerts: Notifications when approaching usage limits
Compliance Alerts: Warnings about compliance issues
Renewal Reminders: Reminders for license renewal deadlines

Reporting and Analytics

Usage Reports

Daily/Weekly/Monthly Reports: Regular usage summary reports
Trend Reports: Long-term usage trend analysis
Peak Usage Reports: Analysis of peak usage periods
Cost Analysis: Analysis of usage costs and efficiency

Compliance Reports

Audit Reports: Comprehensive audit trail reports
Compliance Summary: High-level compliance status reports
Violation Reports: Reports of any license violations or issues
Certification Reports: Reports for regulatory compliance

License Renewal and Upgrades

Renewal Process

Renewal Planning

Advance Planning: Plan renewals well before expiration
Usage Analysis: Analyze current usage to plan renewal terms
Capacity Planning: Plan for future growth and capacity needs
Budget Planning: Budget for renewal costs and potential upgrades

Renewal Execution

Contact Vendor: Initiate renewal process with license vendor
Review Terms: Review and negotiate renewal terms
New License Generation: Vendor generates new license file
License Installation: Install new license before expiration
Validation: Verify new license works correctly

Seamless Transition

Zero Downtime: Renewal process designed for zero downtime
Feature Continuity: All features continue to work during renewal
Data Preservation: All data and configurations preserved
User Transparency: Renewal process transparent to end users

License Upgrades

Upgrade Scenarios

Feature Upgrades: Upgrade to access additional features
Capacity Upgrades: Increase user or usage capacity
Support Upgrades: Upgrade to higher support levels
Term Upgrades: Upgrade from trial to production license

Upgrade Process

Requirements Analysis: Analyze upgrade requirements and benefits
Upgrade Request: Request upgrade from license vendor
New License: Receive new license file with upgraded features
Installation: Install new license file
Feature Activation: New features become immediately available

Cost Considerations

Upgrade Costs: Understand costs associated with upgrades
Value Analysis: Analyze value of upgraded features
ROI Calculation: Calculate return on investment for upgrades
Budget Impact: Understand budget impact of license upgrades

Compliance and Audit

License Compliance

Terms Compliance

Usage Limits: Ensure usage stays within license limits
Feature Usage: Use only licensed features
User Compliance: Ensure all users are properly licensed
Deployment Compliance: Ensure deployment matches license terms

Regular Audits

Internal Audits: Regular internal compliance audits
External Audits: Cooperation with vendor audit requests
Documentation: Maintain documentation for audit purposes
Corrective Actions: Take corrective actions for any violations

Compliance Monitoring

Automated Monitoring: Automated compliance monitoring and alerts
Manual Reviews: Regular manual compliance reviews
Exception Handling: Process for handling compliance exceptions
Documentation: Comprehensive compliance documentation

Audit Trail

License Activities

Installation Events: Log all license installation and activation events
Configuration Changes: Track all license-related configuration changes
Usage Events: Log feature usage and access events
Compliance Events: Track compliance-related events and actions

User Activities

Access Logging: Log user access to licensed features
Usage Tracking: Track individual user usage patterns
Permission Changes: Log changes to user permissions and roles
Authentication Events: Track user authentication and authorization

System Events

System Changes: Log system changes affecting license compliance
Security Events: Track security events related to licensing
Error Events: Log license-related errors and issues
Performance Events: Track performance events affecting license usage

Troubleshooting

Common License Issues

License Installation Problems

File Format Issues: Ensure license file is in correct format
Compatibility Issues: Verify license is compatible with platform version
Network Issues: Check network connectivity for license validation
Permission Issues: Ensure proper file permissions for license installation

License Validation Failures

Expired License: Check license expiration date
Invalid License: Verify license authenticity and integrity
Installation Mismatch: Ensure license matches installation ID
Network Validation: Check network connectivity for online validation

Feature Access Issues

License Limits: Verify usage is within license limits
Feature Availability: Check if features are included in license
Permission Issues: Verify user has permission to access features
Configuration Issues: Check feature configuration and setup

Diagnostic Tools

License Validation Tools

License Checker: Built-in tools to validate license status
Feature Availability: Tools to check feature availability
Usage Analyzer: Tools to analyze current usage against limits
Compliance Checker: Tools to verify compliance status

Monitoring Dashboards

License Status Dashboard: Real-time license status monitoring
Usage Dashboard: Current usage monitoring and alerts
Compliance Dashboard: Compliance status and issues
Performance Dashboard: License-related performance monitoring

Best Practices