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Administration

The Administration section provides tools and capabilities for managing your Vectense Platform deployment, users, and system configuration.

Overview​

System administration in Vectense Platform covers:

  • User and Role Management: Control access and permissions
  • License Management: Monitor and manage platform licensing
  • System Monitoring: Track performance and health
  • Security Configuration: Manage security settings and policies
  • Workspace Administration: Oversee workspace settings and resources

Quick Navigation​

Administrative Areas​

User and Access Management​

User Accounts

  • Create and manage user accounts
  • Configure user profiles and preferences
  • Handle user authentication and authorization
  • Manage user lifecycle (creation, updates, deactivation)

Role-Based Access Control

  • Define roles and permissions
  • Assign roles to users
  • Control access to features and data
  • Audit user access and activities

Workspace Management

  • Create and configure workspaces
  • Manage workspace membership
  • Control resource allocation
  • Monitor workspace usage

System Configuration​

License Management

  • Install and activate licenses
  • Monitor license usage and compliance
  • Track feature availability
  • Plan for license renewals

Security Settings

  • Configure authentication methods
  • Manage API keys and tokens
  • Set up audit logging
  • Configure network security

System Settings

  • Configure global platform settings
  • Manage system resources
  • Set up backup and recovery
  • Configure monitoring and alerting

Monitoring and Analytics​

System Health

  • Monitor system performance
  • Track resource usage
  • Identify performance bottlenecks
  • Monitor system availability

Usage Analytics

  • Track user activity
  • Monitor feature usage
  • Analyze workflow performance
  • Generate usage reports

Cost Management

  • Monitor AI model usage costs
  • Track infrastructure costs
  • Analyze cost trends
  • Optimize resource allocation

User Management​

User Roles​

Administrator

  • Full system access and control
  • User and workspace management
  • System configuration and monitoring
  • License and security management

Workspace Admin

  • Full access within assigned workspaces
  • User management within workspace
  • Workflow and resource management
  • Workspace configuration

Editor

  • Create and modify content within workspaces
  • Manage workflows and knowledge bases
  • Configure integrations
  • View usage metrics

Viewer

  • Read-only access to workspace content
  • View workflows and configurations
  • Access reports and metrics
  • No modification capabilities

User Operations​

Account Creation

  • Create user accounts manually
  • Invite users via email
  • Bulk user import
  • Integration with external identity systems

Account Management

  • Update user profiles
  • Reset passwords
  • Manage user preferences
  • Handle account deactivation

Access Control

  • Assign and modify user roles
  • Grant workspace access
  • Configure feature permissions
  • Audit user access

License Management​

License Types​

Trial License

  • Time-limited evaluation license
  • Limited features and usage
  • No production use allowed
  • Easy upgrade path to full license

Standard License

  • Full feature access
  • Production use allowed
  • User and usage limits based on license tier
  • Regular renewal required

Enterprise License

  • Advanced enterprise features
  • Custom user and usage limits
  • Priority support included
  • Custom terms and conditions

License Operations​

Installation

  • Upload and install license files
  • Validate license authenticity
  • Activate licensed features
  • Configure license parameters

Monitoring

  • Track license usage
  • Monitor compliance with license terms
  • Alert on license expiration
  • Generate usage reports

Renewal and Upgrades

  • Plan for license renewals
  • Upgrade to higher tiers
  • Manage license transitions
  • Handle license expansion

System Monitoring​

Performance Monitoring​

System Metrics

  • CPU and memory usage
  • Storage utilization
  • Network performance
  • Database performance

Application Metrics

  • Workflow execution performance
  • AI model response times
  • Integration performance
  • User session metrics

Resource Utilization

  • Concurrent user limits
  • Workflow execution capacity
  • Storage usage trends
  • Cost analysis

Health Monitoring​

System Health Checks

  • Service availability monitoring
  • Component health verification
  • Dependency status checking
  • Automated health reporting

Alerting and Notifications

  • Real-time alert generation
  • Escalation procedures
  • Notification channels (email, Slack, etc.)
  • Alert acknowledgment and resolution

Incident Response

  • Incident detection and classification
  • Response procedures and workflows
  • Communication and coordination
  • Post-incident analysis and improvement

Security Administration​

Authentication and Authorization​

Identity Management

  • User authentication methods
  • Integration with external identity providers
  • Multi-factor authentication
  • Session management

Access Control

  • Role-based permissions
  • Resource-level access control
  • API access management
  • Audit logging

Data Security​

Encryption

  • Data encryption at rest
  • Data encryption in transit
  • Key management
  • Certificate management

Privacy Controls

  • Data privacy settings
  • Personal information handling
  • Data retention policies
  • Compliance monitoring

Security Monitoring​

Audit Logging

  • Comprehensive activity logging
  • Security event tracking
  • Log analysis and reporting
  • Compliance reporting

Threat Detection

  • Suspicious activity monitoring
  • Intrusion detection
  • Vulnerability assessment
  • Security incident response

Backup and Recovery​

Data Protection​

Backup Strategies

  • Regular automated backups
  • Incremental and full backups
  • Backup verification and testing
  • Off-site backup storage

Recovery Procedures

  • Disaster recovery planning
  • Recovery time objectives
  • Recovery point objectives
  • Business continuity planning

Data Management​

Retention Policies

  • Data retention configuration
  • Automated data archival
  • Data purging procedures
  • Compliance with regulations

Data Migration

  • Platform upgrades and migrations
  • Data export and import
  • System consolidation
  • Cloud migration support

Maintenance and Updates​

System Maintenance​

Routine Maintenance

  • Regular system updates
  • Database maintenance
  • Performance optimization
  • Security patching

Planned Maintenance

  • Maintenance scheduling
  • User notification procedures
  • Downtime minimization
  • Rollback procedures

Platform Updates​

Update Management

  • Version control and testing
  • Staged deployment procedures
  • Feature rollout management
  • User training and communication

Quality Assurance

  • Pre-deployment testing
  • Performance validation
  • Security testing
  • User acceptance testing

Best Practices​

Administrative Operations​

Documentation

  • Maintain comprehensive documentation
  • Document procedures and policies
  • Keep configuration records
  • Update documentation regularly

Change Management

  • Implement change control procedures
  • Test changes in staging environments
  • Communicate changes to users
  • Monitor impact of changes

Risk Management

  • Identify and assess risks
  • Implement risk mitigation strategies
  • Regular risk assessment reviews
  • Incident response planning

Performance Optimization​

Resource Planning

  • Monitor resource usage trends
  • Plan for capacity growth
  • Optimize resource allocation
  • Cost optimization strategies

Performance Tuning

  • Regular performance analysis
  • Identify optimization opportunities
  • Implement performance improvements
  • Monitor performance metrics

Security Management​

Security Policies

  • Develop comprehensive security policies
  • Regular policy reviews and updates
  • User security training
  • Compliance monitoring

Incident Management

  • Incident response procedures
  • Security incident classification
  • Communication protocols
  • Post-incident analysis

Support and Resources​

Documentation​

  • Administrator Guides: Comprehensive administration documentation
  • Best Practices: Recommended operational procedures
  • Troubleshooting: Common issues and solutions
  • API Documentation: Administrative API reference

Training and Certification​

  • Administrator Training: Training programs for system administrators
  • Certification Programs: Professional certification options
  • Webinars: Regular training webinars and updates
  • Knowledge Base: Searchable knowledge base

Professional Support​

  • Technical Support: Professional technical support
  • Consulting Services: Strategic consulting and best practices
  • Implementation Services: Professional implementation support
  • Training Services: Custom training programs

Effective administration ensures your Vectense Platform deployment runs smoothly, securely, and efficiently. Start with User Management and License Management to configure the foundation of your system.